3 Steps to a Great Party

We just hosted a party with 110 people at our house, and it felt fantastic. What felt even better was knowing that we could pull off a gathering like this with just a week’s notice. Here are the key elements that helped us make it happen seamlessly:

1. A Marketing Plan

Having a solid marketing plan in place definitely makes organizing a successful party more achievable. Here’s how we do it:

• Consistent Website Design: We have a website design template that we use repeatedly, making only slight changes each time. This saves us a lot of time and ensures consistency in our event presentations.

• Guest List Management: Our CRM is a treasure trove of contacts. We tag our local friends and past party attendees, ensuring we have their emails and cell phone numbers. This makes it easy to send out a quick invite and follow-up with a text reminder closer to the event.

• Email Sequence: We follow a standard sequence for invite emails and reminders. Our process starts with an invitation email and is followed by reminder messages that begin 48 hours before the event. This keeps our guests informed and excited.

2. An Event Checklist

Preparation is so important, and having a detailed event checklist can make all the difference:

• Supplies and Equipment: We maintain a list of supplies and inventory them regularly. Over time, we’ve acquired specific equipment for parties, which makes setting up, hosting, and tearing down much more manageable. This investment in party-specific items saves us from last-minute scrambles.

• Task Lists: We also have a memory jogger list that includes all the tasks we need to remember before, during, and after the event. This helps us stay organized and ensures nothing is overlooked.

3. Sharing the Load

Parties are about community and fun, so why not share the responsibilities?

• Catering Contributions: We invite our guests to sign up and bring a dish. This not only lightens our load but also adds a variety of flavors to the party, making it more enjoyable for everyone.

Throwing a great party doesn’t have to be stressful. With a well-thought-out marketing plan, a comprehensive event checklist, and a willingness to share responsibilities, you can host a fantastic gathering with ease. These steps have helped us create memorable events, and we hope they’ll help you too.